Major Project Review

Objective

The objective is to review a number of projects which are nearing completion, to identify good ideas that might be employed on other projects to the benefit of our integrated property company.

It is not intended to be an audit, nor is it intended that the ideas should come from non conformances raised in an audit. Any good ideas, regardless of their derivation, are relevant to this exercise.

Introduction

This paper looks at aiding the process of capturing good ideas that may exist within the company. Once identified, the ideas are then prioritised in the context of the optimum benefit to our integrated property company. A final shortlist is to be put forward to the Australasian Executive Group as being worthy of further consideration for widespread adoption.

Capturing ideas

Prior to the review, the management team for each selected project should be asked to recall significant events or ideas that might be of benefit to the company on future projects.

A form with the following three classifications could be used for this:

	We have this idea and we think we ought to take it further	This worked well and we recommend this approach for other projects	It was a cock up. Next time we will ensure that we do the following	Champion of idea
Idea 1
Idea 2
Idea 3 etc

For each idea, you should use the Project Explorer diagram below to help identify how the proposal should be fed into future projects at the optimum stage in their development i.e. design development, subcontractor procurement, off site packaging etc.

For the review, you should be able to speak to the ideas being put forward from your own project and work with the other members of the review team to identify the relevant merits of all the ideas being put forward.

Project tour

Each of the projects should be visited by the review team. The host should chair a start up meeting using the following agenda:

1 Description of project

2 Ideas from form giving background to each one

3 Questions

The host should lead a tour of the project illustrating the ideas as the tour proceeds.

Review

When all the projects in the review have been visited, a review of the ideas should be undertaken.

The object here is to identify a shortlist of ideas that can be submitted to the Australasian Executive Group for further consideration. Prioritising could be achieved by voting for each idea or by allocating a score out of ten etc.

Further considerations

Knowledge within the company can be held in a variety of ways. It will be helpful for the review team to note whether the final outcome should-

1 Require a change in company procedures

2 Be set out in detail in a company database

3 Ensure contact names are recorded and made available so that the idea can be explained to management teams on future projects